Which Tasks Can & Should You Outsource?

Outsourcing tasks has become a strategic choice for many businesses looking to optimize their operations and gain a competitive edge. In 2023, IT outsourcing spending on business processes is expected to reach $212 billion in 2023, a 19% increase from 2019.
Kaitlynn Brooks

Which IT Tasks Should You Be Outsourcing

With digitization and demand for new products from technology companies continuing to grow, managing the entire spectrum of IT tasks in-house can be daunting, time-consuming, and expensive. This is where outsourcing comes into play. Outsourcing tasks has become a strategic choice for many businesses looking to optimize their operations and gain a competitive edge. In 2023, IT outsourcing spending on business processes is expected to reach $212 billion in 2023, a 19% increase from 2019.  In this article, we'll explore the various IT tasks that you should consider outsourcing, highlighting the benefits and potential drawbacks to be aware of.

Advantages of Outsourcing IT Tasks

Outsourcing involves partnering with third-party service providers to handle specific tasks, processes, or functions that are outside of a company's core business. By outsourcing certain IT tasks, businesses can harness several advantages:

  • Cost Savings: One of the primary drivers of outsourcing is cost-effectiveness. Outsourcing allows businesses to avoid the hefty investment required for hiring and training in-house teams. Lower labor costs in offshore outsourcing destinations can significantly reduce expenses without compromising quality.
  • Increased Efficiency: Outsourcing enables businesses to tap into the expertise of professionals who specialize in specific IT tasks. This can lead to increased efficiency and productivity, as the tasks are handled by experts who are well-versed in the domain.
  • Focus on Core Business: Outsourcing non-core IT tasks allows businesses to redirect their resources and attention toward core business activities. This strategic shift can result in improved overall performance and a better focus on strategic initiatives.
  • Access to Specialized Skills: IT tasks often require specialized skills and knowledge. Outsourcing gives businesses access to a wider talent pool of experts who can bring the necessary skills to the table, enhancing the quality of work delivered.
  • Different Time Zones: Outsourcing to service providers in different time zones can lead to 24/7 coverage for specific tasks. This can be particularly advantageous for customer support or managing IT systems, ensuring uninterrupted services.
  • Reduced Overhead Costs: Outsourcing eliminates the need for additional office space, equipment, and infrastructure for in-house teams. This reduction in overhead costs contributes to improved cash flow and a healthier bottom line.

Outsourcing IT Tasks: What to Consider

While the benefits of outsourcing are substantial, it's important to approach the decision thoughtfully. There are potential drawbacks that must be weighed against the advantages. Here are some considerations before outsourcing IT tasks:

  • Loss of Control: Handing over tasks to third-party providers means relinquishing a degree of control over those tasks. This can raise concerns about the quality and security of work.
  • Hidden Costs: While outsourcing may seem cost-effective initially, hidden costs can emerge. These might include additional fees for revisions, communication challenges, and unforeseen expenses associated with managing the outsourced relationship.
  • Data Protection and Intellectual Property: When outsourcing, businesses must ensure that data security and intellectual property protection are adequately addressed. Ensuring compliance with regulations and confidentiality agreements is crucial.
  • Communication Challenges: Different time zones and geographical locations can lead to communication challenges. Efficient project management and communication strategies are essential to bridge any gaps.
  • Quality Control: Maintaining consistent quality when outsourcing can be a concern. Businesses need to establish clear expectations and metrics for measuring the quality of outsourced work.
  • Impact on In-House Teams: Outsourcing certain tasks might lead to a perception of job insecurity among in-house teams. Clear communication about the reasons for outsourcing and its potential benefits is crucial.

IT Tasks Ideal for Outsourcing

Several IT tasks are well-suited for outsourcing, depending on your business's unique needs and goals:

  • Software Development: Outsourcing software development projects and business tasks can help companies access a broader range of technical skills without the need for full-time hires. This is particularly beneficial for startups and small businesses looking to develop innovative applications.
  • Customer Support: Outsourcing customer support functions, especially for businesses operating in different time zones, can ensure round-the-clock assistance for customers. This enhances customer satisfaction and loyalty.
  • Data Management and Analysis: Data-driven decision-making is critical in today's business landscape, but can take a lot of time. Outsourcing data management and analysis tasks can provide access to experts who can handle complex data processing, data entry and derive valuable insights.
  • Social Media Management: Managing social media accounts, creating content graphic design, and engaging with the audience can be time-consuming. Outsourcing social media management can free up internal resources while ensuring a consistent online presence.
  • IT Services and Helpdesk Support: Outsourcing IT services and helpdesk support ensures prompt resolution of technical issues for employees and customers. This leads to increased operational efficiency and reduced downtime.
  • Business Process Outsourcing (BPO): Beyond IT, BPO involves outsourcing various business functions such as accounting, human resources, search engine optimization, email marketing, and administrative tasks. This can help streamline operations and reduce administrative burdens.


Outsourcing IT tasks can offer businesses a myriad of advantages, including cost savings, increased efficiency, and access to specialized skills. By outsourcing non-core IT tasks, or day-to-day business tasks, tech companies can focus on their core competencies and strategic initiatives, ultimately gaining a competitive advantage. However, it's essential to carefully consider and mitigate potential drawbacks, such as loss of control and hidden costs. When chosen thoughtfully and executed strategically with a project management plan in place, outsourcing can be a powerful tool for businesses looking to optimize their IT operations and drive growth in an increasingly competitive landscape.